Outlook help

[Jim_Henson]

How do you save all your emails and transfer them to another Hard Drive?

 

[Guest]

maybe you could create a folder for them, and then drag and drop them onto a floppy disk?

 

[P. B. Walker]

Open a new .pst file. Create a folder(s) on it. Transfer your emails to that folder(s), then close out that .pst. Transfer the .pst to the new computer. Open the .pst folder on that new computer in Outlook and copy the emails from that folder to your folders in Outlook on the new computer.

PBW

 

[The Heretic]

It may be different for Outlook than for Outlook Express (they use a different database format), but there is a folder where all the files are stored. In OE you go to the "Tools" menu, select "Options", ten select the "Maintenance" tab, then select the "Store Folder" button. This will give you a small dialog with a field that contains the path to the files you need to backup. It is usually a long and hidden folder so you will probably need to copy and paste it into Windows Explorer to get there. I changed mine to a shorter and non-hidden path so I could readily backup the files when I want.

To move these files to another hard drive, close Outlook, copy the files to removable media (assuming this is on another computer), then create the same user/account on the other computer and copy the files into the "Store Folder" on that computer, or change the "Store Folder" to wherever you want to copy these files. That is the part that is kind of tricky - the last time I did it I had to futz around with it a bit until I got it right. Just be careful not to overwrite anything on the destination drive you may want to keep, and be aware that Outlook Express cannot read Outlook files (I believe Outlook can convert OE files though).

 

[Weird Harold]

How do you save all your emails and transfer them to another Hard Drive?

File -> Export -> Messages on the old drive (to a floppy or CD RW)

File -> import -> Messages on the new drive (from the floppy or Cd.)

Repeat for your address book.

Just out of curiosity, why do you bother saving old e-mails? How often do you actually refer to them or re-read them? By "old", I mean more than 30 days old -- in most cases, anythig over 30 days old is "old news" because the conversational thread has mutated beyond recognition.

 

[Jim_Henson]

The oldest one I have here is 17/3/01, and probably 2 or three times a month... and the reason I'm doing it cause I miss reading thoe ones on the other drive.

Sorry its outlook express, and both HD are in the same computer...

I tried the export thing, but cant find where to put them on the other drive either... anyone know the automatic folder?

 

[Weird Harold]

I tried the export thing, but cant find where to put them on the other drive either... anyone know the automatic folder?

When you export them, you specify location to export them to.

When you import them, you import them from the location you exported them to.

Importing them should merge them in with the existing messages Outlook Express' database.

 

[freakygirl]

couldn't you just email them to yourself?

 

[The Heretic]

When you export them, you specify location to export them to.

When you import them, you import them from the location you exported them to.

Importing them should merge them in with the existing messages Outlook Express' database.

Um, WH, if I am not mistaken, OE cannot export to OE for some weird reason, and I don't believe OE can bring in Outlook files. I can't test this on my machine because for some reason my MAPI is screwed up.

JH, if you can't export and then import them, you can manually copy the files with the procedure I outlined - just make sure that OE is not running when you do the backup or you may get a sharing/access violation.

 

[Jim_Henson]

When you export them, you specify location to export them to.

When you import them, you import them from the location you exported them to.

Importing them should merge them in with the existing messages Outlook Express' database.

Ahhh so I dont have to know the basic folder for the operation, I can do it in two parts.

Short answer freak, no. Bulk email of approximately 200 seperate messages anyone?

 

[Weird Harold]

Um, WH, if I am not mistaken, OE cannot export to OE for some weird reason, and I don't believe OE can bring in Outlook files. I can't test this on my machine because for some reason my MAPI is screwed up.

Just to double check, I exported from Outlook Express to "Microsoft Outlook" and then imported from "Microsoft Outlook" back into Outlook express.

The trick is that you can export from OE to another format and then Import from that second format back into OE format.

Another option is to save the messages in EML format and just open them when you want to read them with whatever e-mail program you happen to be using. Most E-mail programs can handle the EML standard or saved e-mails -- Both Outlook and Outlook Express can.

 

[The Heretic]

Just to double check, I exported from Outlook Express to "Microsoft Outlook" and then imported from "Microsoft Outlook" back into Outlook express.

The trick is that you can export from OE to another format and then Import from that second format back into OE format.

Then something is really screwed up on my machine (what else is new?); I can't export or import as I always get a MAPI error.

 

[Jim_Henson]

Your default MAPI store cannot be opened.

 

[Jim_Henson]

The answer is 315 emails

I used a 50-50 split to do it.... copied the files to the closer directory then imported the messages... it would only let me do it when it was in the same directory though.