The “do”s and “don’t”s of using a Volunteer Editor

snooper

8-))?
Joined
May 6, 2003
Posts
3,364
1. When first contacting a VE, DO explain what you want from the editing process. Some authors welcome ideas for plot extensions, others only wish orthographic and grammatical advice. Some authors need an urgent response, others prefer a thorough edit.

2. When contacting a VE, DO respect their religious beliefs. If an editor says that as a Jedi Knight they are not allowed to sent or receive email on Tuesdays or on Thursday afternoons, respect that. The VE will not expect you to know that, but will tell you if it matters.

3. When first contacting a VE, DO make it clear whether you are using more than one VE. Most VEs don’t mind you using more than one, but it is nice to know when the VE reads the posted version that more than one hand has shaped the changes.

4. The very last moment before sending something to a VE, DO run a spell check. The editor is a volunteer and does not want to spend precious time finding the words you cannot speel. The MSWord grammar checker seems to be dedicated to reducing everything to the intellectual level of a fairly bright seven year old or, to put it another way, to what a genius computer programmer would understand.

5. When you receive your edited version, DO acknowledge its receipt. Email is still unreliable from time to time.

6. When you have looked through your edited version, DO feel free to ask about any comments you may not understand.

7. When you have looked through your edited version, if you think the VE has made a valid point about some facet of your writing, DO try to learn from it, and DO try to avoid making the same mistake again … and again … and again.

8. Remember always that the VE is just that, a volunteer. DON’T abuse the generosity of your VE. If you want to know what you are getting for free, one US dollar buys you professional editing of about 50 words, one Euro buys about 65 words, and one Pound sterling buys about 100 words. One Literotica page is about 3,750 words, so that would cost about $75, or €57.50 or £37.50.

Do any VEs want to add to this list?
 
9. When you ask your VE to do an edit, and s/he informs you that there are two stories in queue ahead of yours, do not start pm'ing/emailing the next day to ask him/her when s/he will be done with your story.
 
More additions to the list

10. If you contact one (or more) VE to do an edit, have the courtesy to contact the ones you don't intend to use & tell them.

11. You've gotten your story back from the VE, freshly edited. If you chose to post an earlier version, consider not contacting the same editor for future stories. VE's may have long memories & (s)he may not have nice things to say after seeing their time & efforts thrown out if/when they see the story posted on Lit (& never believe they don't check).

12. When a VE gets your story, it's a cold read. They don't have the same sweat-equity any author does about their "baby." By the same token, after receiving back the edited story, no justification to the VE is needed about why the character(s) said/did if the VE recommends a change to a scene the author is most proud of & doesn't want to change.

13. Think of the VE as "Joe Public": if something doesn't make sense to the VE, it most likely won't make sense to the general reading public either.
 
Damn! 13 points made thus far, and I can't argue with a single one of them :eek:



14. Don't make mutually exclusive demands (the most common of which are: "Fix everything that's wrong with this story but don't change anything" and "Show me how to make the story longer without adding plot or characterization or dialogue or detail or that kind of junk."

15. Don't expect us to magically alter Literotica’s chiseled-in-stone policies simply because you disagree with them. If you absolutely must write about Grannie Clampett screwing a Clydesdale, find another venue for your masterpiece. It's not going to get off the runway here, regardless of how much you whine at a V.E.

16. Although most of us will (however unhappily) double as de facto English teachers and explain the uses of semicolons, few of us have a burning desire to spend hours debating the origins, history, and logic (or lack thereof) of the rules of grammar. We all know that punctuation "laws" are often arbitrary and sometimes inconsistent, and that thinking about them may cause flashbacks to the endless hours of boredom you experienced while you were held captive in P.S.155. We can't change any of that. Your only realistic options are learning to peacefully coexist with Strunk and White, or else breaking as many of the rules as you wish and then dealing with 14-page rants from the champions of the "up with which I shall not put” school of English usage.

17. Don’t rip off another writer’s work and then expect me to help you alter it just enough to disguise your plagiarism.

17. Above all, don't equate editorial comments, suggestions, or criticisms as personal attacks or as proof that you're a literary no-hoper and a worthless excuse for a human being. That’s a slight overreaction to a margin notation about comma confusion.
 
Such Polarization

It's no wonder why you're all jaded.

I feel so guilty! I have very open relationships with the writers I assist and foster. They're surprised by my quick turn-around and devotion to their goals. I don't know if I've magically "lucked" onto a stream of writers who are good, or if I've actually helped them become "good". I prefer to think the later.

That's just me.
 
Jaded? Who, me?

Well, green's one of my favorite colors, but it SO doesn't look good on me!!

I just added my 2 cents worth based on my experiences with some of the authors I've worked with since I started as a VE. I'm proud for you, AS, that you seem to have consistently found good authors that apparently trust your judgement all the time.

I hope this list gets saved somewhere or even put where the authors can see it easily (I'm thinking billboards along the highway, 1 point per board -- think BurmaShave-type signs) & where other VE's can add to it. Maybe we can even reference it to authors when they violate one of the points ....... yeah......that's it .......*toddling off to copy the list for visual aids*
 
Last edited:
adetaildiva said:
Well, green's one of my favorite colors, but it SO doesn't look good on me!!

I just added my 2 cents worth based on my experiences with some of the authors I've worked with since I started as a VE. I'm proud for you, AS, that you seem to have consistently found good authors that apparently trust your judgement all the time.

I hope this list gets saved somewhere or even put where the authors can see it easily (I'm thinking billboards along the highway, 1 point per board -- think BurmaShave-type signs) & where other VE's can add to it. Maybe we can even reference it to authors when they violate one of the points ....... yeah......that's it .......*toddling off to copy the list for visual aids*

Hey you know what? I really like your idea, Diva. :) If more people say the same thing, I'll think of grouping it into a clean 'do's and don't' thread.
 
I'm stunned

LadyCibelle said:
Hey you know what? I really like your idea, Diva. :) If more people say the same thing, I'll think of grouping it into a clean 'do's and don't' thread.


*genuflecting deeply to the Lady* Gosh, I dunno what to say! It's been a while since I've been given a public "attagirl" by someone other than some of my authors. (thanks again, guys & gals)

C'mon, VEs, speak up! Let's hear your 2 cents worth! *dragging out the the big drum & Norma Rae memoribilia*

(Thanks, Lady C, it means a lot!)
 
Last edited:
adetaildiva said:
*genuflecting deeply to the Lady* Gosh, I dunno what to say! It's been a while since I've been given a public "attagirl" by someone other than some of my authors.

C'mon, VEs, speak up! Let's hear your 2 cents worth! *dragging out the the big drum & Norma Rae memoribilia*

(Thanks, Lady C, it means a lot!)


OK, but at my current rates, 2 cents will get you only 1/50th of a word. :D

Seriously it's an excellent idea. The devil dwelling in the details will be finding a way to get anyone to read the thread.
 
Why Resist?

LadyCibelle said:
Hey you know what? I really like your idea, Diva. :) If more people say the same thing, I'll think of grouping it into a clean 'do's and don't' thread.

Call it "A Weclome Mat'. <LOL>
 
adetaildiva said:
*genuflecting deeply to the Lady* Gosh, I dunno what to say! It's been a while since I've been given a public "attagirl" by someone other than some of my authors. (thanks again, guys & gals)

C'mon, VEs, speak up! Let's hear your 2 cents worth! *dragging out the the big drum & Norma Rae memoribilia*

(Thanks, Lady C, it means a lot!)

You're most welcome, Diva. I gave praise where praise was due and your idea is a damn good one.

*******​

Now, let's address my good friend AS's issues for a minute. Do you really think that your 'welcome mat' hasn't been discussed to death already? Believe me it has......what you don't seem to understand is that whatever 'welcome' thread there would be.....there wouldn't be ANY way to ensure that newbies read it. How do you expect to enforce that all newbie visit that thread before making arses of themselves, huh? :rolleyes:

I know that your idea stems from good intention but ffs, think man...think!

Even if such a thread existed, what is there to guarantee that newbie would visit it? It's a good thing to want to welcome newcomers with open arms, roses and hugs...but if they don't want to be welcomed, there isn't anything you, I or anyone else can do about it.
 
WhiteWave48 said:
19. When the story is posted DO send the link to the VE so he/she can send feedback or vote.

20. When submitting your story DO remember to acknowledge your editor/s in some way on the submit page.

I have a question here about acknowledging an editor:

Some of my writers like to write an acknowledgement of some kind so it's posted with the story, just after the title. Is this a recommended procedure? I'm not sure of the purpose of noting the editor in the box at the bottom of the submissions page.

That question I can answer. The acknowledgment within the story seem to be the only way for the editor's name to appear. Noting the editor's name in the comment box in the submission page has never worked AFAIK for acknowledging your editor.

I think that it was meant to work but something more important came up and this function never got implemented.
 
WhiteWave48 said:
Thanks, LadyCibelle. That's what I gather.

Is it generally a good idea to recommend an acknowledgement with the story? I know some editors would rather not have their name there, just in case the writer chooses not to accept all their edits before posting.

I'd it's up to you. Some editors want their work acknowledged; some others would rather not. It's your choice but you still cannot force your writers to acknowledge you if they don't want to.
 
LadyCibelle said:
... If more people say the same thing, I'll think of grouping it into a clean 'do's and don't' thread.
If you do group it, it might be an idea to renumber the items.

Currently we have two entries numbered 17, two very different wordings for entry number 20, and no entry numbered 18. (Sorry - it's the editor in me coming to the fore.)

It might also be advisable to reduce the number of items. Ten seems to be a fairly widely accepted number for lists of commandments.

Entry number 8 would need constant maintenance as exchange rates fluctuate and as inflation occurs.

As to entry number 20, in one version it is unacceptable to a number of VEs, and in the other it is too vague to be useful.
 
Last edited:
I was wondering if I could get some advice. I'm beginning to suspect I may have to give up on my editor, and was wondering how much patience I should have.

I wrote my story, then started looking for an editor. I scrupulously checked through the editor profiles to make sure that I found someone who was willing to edit all the genres the story covered (and would cover, since I planned on writing sequels). And, I read the blurbs posted in the editor profiles and member profiles to find the perspective/interests I wanted to hear from, then asked if they were interested and available.

My initial message contained a brief description of what type of story it was, including what themes were represented, and about how long it was (in page numbers, with font/spacing. I didn't think to give word count). I also gave a general idea of what kind of advice/critique I was interested in and said that I was hoping to find an editor who would be willing to stick around with the following chapters. All was agreed upon, I sent the story in, got it back, and submitted (making sure to credit my editor). I thanked the editor when they were done, and asked again if they were willing to continue. When the story was posted on the site, I made sure to send a note to the editor to let them know, and thank them again.

I finished part two and sent it in, and said if they had changed their minds to let me know. About five days passed and I hadn't heard back from them, not even that they had recieved it, I didn't really worry too much about it yet, though. Then, I got an email apologizing for the gap and saying that they should have the response by later that day, I replied back saying it was no problem. Well, three days passed and I never heard any more from them.

I sent an email asking if something had happened, and if they were still working on it or if they had given up. That was a little over a day ago, and so far still no word and now I'm beginning to worry. It's not so much the length of time, after all it's only been a little over a week, but the lack of communication and that I was told it'd be done 4 days ago but never got it. On top of that, I've had people sending me feedback and asking when part two will come out.

So, am I being unreasonable? Have I missed any of the important do's, or violated any of the don'ts? How much longer should I wait, and is there any other course of action anyone can recommend?
 
snooper said:
If you do group it, it might be an idea to renumber the items.

Currently we have two entries numbered 17, two very different wordings for entry number 20, and no entry numbered 18. (Sorry - it's the editor in me coming to the fore.)

It might also be advisable to reduce the number of items. Ten seems to be a fairly widely accepted number for lists of commandments.

Entry number 8 would need constant maintenance as exchange rates fluctuate and as inflation occurs.

As to entry number 20, in one version it is unacceptable to a number of VEs, and in the other it is too vague to be useful.


what say you we let this thread sit for a few more days to make sure there aren't any late entries in the do's and don't....and then...maybe you'd want to redo the list, make it neater and clearer and send it back to me.

I could even stick it if everybody agrees that it could be useful to prospective writers.
 
Dreamthiev said:
I was wondering if I could get some advice. I'm beginning to suspect I may have to give up on my editor, and was wondering how much patience I should have.

I wrote my story, then started looking for an editor. I scrupulously checked through the editor profiles to make sure that I found someone who was willing to edit all the genres the story covered (and would cover, since I planned on writing sequels). And, I read the blurbs posted in the editor profiles and member profiles to find the perspective/interests I wanted to hear from, then asked if they were interested and available.

My initial message contained a brief description of what type of story it was, including what themes were represented, and about how long it was (in page numbers, with font/spacing. I didn't think to give word count). I also gave a general idea of what kind of advice/critique I was interested in and said that I was hoping to find an editor who would be willing to stick around with the following chapters. All was agreed upon, I sent the story in, got it back, and submitted (making sure to credit my editor). I thanked the editor when they were done, and asked again if they were willing to continue. When the story was posted on the site, I made sure to send a note to the editor to let them know, and thank them again.

I finished part two and sent it in, and said if they had changed their minds to let me know. About five days passed and I hadn't heard back from them, not even that they had recieved it, I didn't really worry too much about it yet, though. Then, I got an email apologizing for the gap and saying that they should have the response by later that day, I replied back saying it was no problem. Well, three days passed and I never heard any more from them.

I sent an email asking if something had happened, and if they were still working on it or if they had given up. That was a little over a day ago, and so far still no word and now I'm beginning to worry. It's not so much the length of time, after all it's only been a little over a week, but the lack of communication and that I was told it'd be done 4 days ago but never got it. On top of that, I've had people sending me feedback and asking when part two will come out.

So, am I being unreasonable? Have I missed any of the important do's, or violated any of the don'ts? How much longer should I wait, and is there any other course of action anyone can recommend?

Maybe the editor got sick? You mentioned that he contacted you to apologize for the delay and said you'd get it back later that day but never did....maybe something happened to the editor or his family and he hasn't been able to get to a computer.

I don't know, it's just a thought that occurred to me.
 
LadyCibelle said:
You're most welcome, Diva. I gave praise where praise was due and your idea is a damn good one.

*******​

Now, let's address my good friend AS's issues for a minute. Do you really think that your 'welcome mat' hasn't been discussed to death already? Believe me it has......what you don't seem to understand is that whatever 'welcome' thread there would be.....there wouldn't be ANY way to ensure that newbies read it. How do you expect to enforce that all newbie visit that thread before making arses of themselves, huh? :rolleyes:

I know that your idea stems from good intention but ffs, think man...think!

Even if such a thread existed, what is there to guarantee that newbie would visit it? It's a good thing to want to welcome newcomers with open arms, roses and hugs...but if they don't want to be welcomed, there isn't anything you, I or anyone else can do about it.

I didn't mean to irritate you, LadyC. I know I'm an idealistic SOB with a lot of ideas and no ways to logically implement them. In a perfect world... (and so on). You mean the world to me.

Okay, so I'm trying to figure out what "ffs" is. I'm thinking "for f@ck sake" but I could be wrong.

<Heading to the 'punishment mat'> "How long this time?"
 
AsylumSeeker said:
I didn't mean to irritate you, LadyC. I know I'm an idealistic SOB with a lot of ideas and no ways to logically implement them. In a perfect world... (and so on). You mean the world to me.

Okay, so I'm trying to figure out what "ffs" is. I'm thinking "for f@ck sake" but I could be wrong.

<Heading to the 'punishment mat'> "How long this time?"

You're absolutely right....ffs does mean 'for fucks sake' :)

Punishment mat? Out of the question! Your punishment is for you to keep pushing boundaries and talking about your ideas. You might be an idealistic SOB as you say....but it doesn't change the fact that I love you to bits and I wouldn't want you any other way. :kiss:
 
LadyCibelle said:
what say you we let this thread sit for a few more days to make sure there aren't any late entries in the do's and don't....
I agree.

LadyCibelle said:
... maybe you'd want to redo the list, make it neater and clearer and send it back to me. ...
... for editing? <ducks to avoid flying objects>

LadyCibelle said:
... I could even stick it if everybody agrees that it could be useful to prospective writers.
Stickied on the AH might be even more use, assuming newbies ever read stickies.
 
Back
Top